Talking venues! and we have a date!

23 Oct

Hello readers,

How long has it been!? Sorry for the long, long absence guys. It’s been a quiet few months ’cause the fiance and I have been waiting and waiting on a date. We FINALLY have one! YAAAAAY! (It only took 6-and-a-bit months…). Now the wedding ride really starts. As the title suggests, I will be talking about different venues we’ve been thinking about (though the title could also suggest that the venues themselves can talk… but seriously, what kind of venue can talk?).

We’ve been looking at different places to have the reception and ceremonies, but we’re pretty sure we’ll be having our reception at Tamburlaine Organic Winery. We haven’t booked anything yet (a fact that completely confuses my parents) but we’re having serious conversations on places to have the ceremonies. We have about four scenarios with which to do the wedding which I’ve got written down in a Word file:

Scenario 1:

Civil Ceremony: Hunter Valley Gardens

Tea Ceremony: Hunter Valley Gardens

Reception: Tamburlaine Organic Winery

Scenario 2:

Civil Ceremony: Hunter Valley Gardens

Tea Ceremony: Tamburlaine Organic Winery

Reception: Tamburlaine Organic Winery

Scenario 3:

Civil Ceremony: Hunter Valley Gardens

Tea Ceremony: Place of accomodation (where we’re staying)

Reception: Tamburlaine Organic Winery

Scenario 4:

Wedding at the Sebel Kirkton Park Hotel

Scenario 5:

Wedding at the Hunter Valley Gardens

As you all may know (if you’ve been following the blog so far), we’ll be having two ceremonies: the ‘Western’ civil ceremony and the ‘Eastern’ tea ceremony. My mother was a little bit confused about the whole thing (even though I’ve been trying to explain it to her over the past six months) but I think we’ve settled that issue. Anyway, we’ve finalised that the civil ceremony needs to be performed between 11AM-12PM because of some cultural thing that states that I (eichanist) have to be handed over by my family to GP’s family between that time (otherwise known as the “Giving Away” portion of the civil ceremony). In Chinese tradition this means the groom drives over to the bride’s house, plucks her out of her family home, and drives to his parents’ house (where the tea ceremony will take place).

Of course, this is impossible if you’re having a mini-destination wedding like GP and me. Not only that, but GP’s parents live in Christchurch, New Zealand, so having the tea ceremony there isn’t really an option. So we figured that we can incorporate this Chinese tradition into the civil ceremony. When my dad ‘gives’ me to GP, I’m being relinquished from my family and being accepted into his. Or something like that. Now the only problem is where do we have the ceremonies?

Enter the five scenarios listed above.

All five scenarios have their pros and cons. We’re trying to keep the wedding within a localised ‘suburb’ of the Hunter Valley called Pokolbin (all locations are within this area) which makes travelling a lot easier for everyone. Tamburlaine and the Hunter Valley Gardens (HVG, for short) are about 5-10 minutes apart from each other. The Sebel Kirkton Park Hotel is located a little further away, but the distance isn’t huge. If we do use the Sebel Kirkton though, we’ll be using the hotel for all of the day’s activities. To make it more transparent, I’ll break down each venue/location and make note of their pros and cons.

The Hunter Valley Gardens (HVG)

The Ceremony:

As far as we can see, when using the HVG for a reception, you get to use the Gardens at a discounted rate for ceremonies. You also get the Gardens for 2 hours for photography (including a buggy to ride around in) and there’s a wet-weather option included (which is the onsite non-denomination Chapel). The photography and the wet-weather option is included regardless of the use of the HVG as the reception, but the discounted rate on the ceremonies is a bonus, especially because we’re keen to have both the civil and the tea ceremony there.

The Garden itself has five ceremony locations:

  1. The European Formal Gardens
  2. The Sunken Garden
  3. The Waterfall Outlook
  4. The Oriental Garden
  5. The Lakes Walk Rotunda

GP and I really liked the look of the Waterfall Outlook for the civil ceremony and the Oriental Garden for the tea ceremony. Because the Oriental Garden only sits a maximum of 70 guests, we’ll only be inviting family and close friends to this one. The Waterfall Outlook is in a shaded area, so guests won’t overheat in the sun (since we’ll be getting married at about the height of January). We’re also trying to think of what to do with the bugs, since there’ll be a lot of mosquitoes and flies about.

The Reception

There are two locations: the Tempus Two Barrel Room and the Garden Terrace. GP and I like the look of the Garden Terrace if we did the wedding at the HVG. It’s basically their restaurant in the morning. We haven’t been inside, but from what I’ve seen there’s a deck with rolling doors which open up completely to create a seamless inside-outside atmosphere. The deck itself overlooks the Oriental Garden, so it’ll be perfect if we have the tea ceremony there (guests could perhaps watch while drinking pre-dinner drinks).

The venue sits approximately 110 guests on round tables and 140 on long tables. Because we’re estimating about 120 people, we’ll have to use the long table option if we use this place. The dance floor itself is outside in an amphitheatre they have there, so a live band could be set up outside. It really is a pretty venue, though there are some flaws.

The HVG doesn’t have much in the way of seafood (which is a big cultural thing during Chinese weddings). I’m not too fussy about having seafood at the wedding ’cause I’m not a big fan of seafood. Another thing about the HVG is the cost per-head. The venue hire isn’t too bad, and on Sunday (which is when we’re planning on having the wedding) there’s a 50% discount. Unfortunately, the price-per-head for HVG for the Premium package (the best one they have) stands at about $20 more than the best packages of all the other venues we’re looking at. The Deluxe package (the next one down) is about the average price of the more expensive packages in other venues. GP also didn’t like the fact that the names of their foods sound too snobbish (e.g. “rabbit ragout on a bed of…”) though they do have more humble (and yummy-sounding!) offerings.

I also have a feeling that centrepieces and decorations are all “taken care of” by the venue, which takes the decisions away from us (the bridal couple). I would like a say on what goes where and how things are presented. I know GP doesn’t really have a head for decorations, but I’m sure he wouldn’t like the control taken away. It is our wedding after all. Need to remember to bring this up when we see them (hopefully I get a reply tomorrow).

Tamburlaine Organic Winery

The Ceremony

Tamburlaine do ceremonies on the lawn just outside the venue. There’s a little seating area with French-style chairs and tables and I’ve seen the pews they use to set up for seating. The setup is simple – 4 pews with satin sashes, rose-lined aisle, a wine barrel for signing of the Marraige certificate, and a garden arch. The lawn is not as pretty as the HVG, mostly just grass and Eucalyptus trees (very Australian). Some couples have gotten married in front of the manmade lake they have there, but that lake is mostly covered by reeds from the lawn (though looks stunning on the verandah at the back of the venue). We’re not too keen to have our ceremony here, but it is an option we should think about.

The Venue

Tamburlaine’s venue is called the ‘Member’s Lodge’ and juts out onto a manmade lake (the verandah I mentioned above) surrounded by reeds. It’s really pretty. Tea lights spatter the inside and outside of the venue and the venue itself is huge. It easily fits 150 people, so fits our guest list criteria. Like the Garden Terrace at HVG, doors can be opened to go out onto the deck outside, causing a seamless inside-outside environment. This is important for GP, as that was his one major ‘want’ in regards to the venue.

Decorated, Tamburlaine looks very pretty. My parents (especially my father) has an issue with the excessive use of white because of its symbolic interpretations to death in Chinese culture, but decorators should be able to change the colours (or spatter coloured tealights throughout). Also something I have to make mention of. The interior of Tamburlaine is a dark blue, so ‘wedding colours’ might be a little difficult to incorporate. Luckily we’ve picked out two major colours: red and yellow. Add blue and what do you get?

Beauty and the Beast colours.

I’m lame, I know…

Which brings me to the next topic, Tamburlaine gives you an enormous amount of flexibility when planning the wedding. They have a ‘make your own package’ deal where you can pick and choose what you like (and don’t like) to alter the per-head cost. This means you can tailor it to your budget. Food is also extremely varied: heaps of seafood, beef, chicken, lamb, duck, etc. The down side to Tamburlaine is the fact that you can only use their wines, but having tasted their wines, it’s not too bad. The sweeter wines are very nice, a fact which you need when tailoring to my side of the family (and my friends).

Sebel Kirkton Park Hotel

The Ceremony

GP and I haven’t been to the Sebel yet, so there’s not much I can say about it. The packages look okay, so do the pictures of the locations, but GP has some reservations against it. We’ll be checking the place out 3 November and I can give a more comprehensive rundown. All’s I can tell you is the Sebel Kirkton Park has three locations to choose from for the ceremony:

  1. The Manor Garden
  2. Between the Urns
  3. Wisteria Walk

Ceremony packages are only available when the reception has been booked with the Sebel.

The Reception

As above, we haven’t checked the place out. But from pictures I’ve seen, both venues – the James Busby room and the Hunter Rothbury room – have a courtyard which you can go out too. I’m not too sure if it’s as seamless as the HVG and Tamburlaine, but the interior (from picture) looks really good. The packages are well-priced too. Unfortunately, the cheapest one is only a ‘cocktail’ function, which forces GP and I into the next package up (we want a dinner-wedding). After our visit here, I’m sure I can give more information about the place.

 

That’s all for the venues. Not much of a segue, I know. In other news, I’ll be going shopping with my bridesmaids in about… a month from now. 😀

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