Tick-tock: Timing is Everything

29 Jun

On a Saturday morning, June 29, I woke up and came downstairs, seeing Mr Big bent over a writing pad and planning out the day-of timeline. A little early for that, doncha think? So I asked what that was about, and found out something that made my heart sink.

Apparently, Chinese tradition states that Mr Big needed to lead me out of my parents’ house at 11AM. Now this meant, at 11AM, Mr Big needed to get to my parents’ house and lead me out. There were initial problems to this.

The first problem is fixable. Let’s say Mr Big is at the door to my parent’s villa. If he leads me out, he’ll see me in all my white-dressed-glory, which ruins the whole “first-seeing-each-other-when-I-walk-down-the-aisle” thing. GP says that he can blindfold himself before he knocks on the door and we can do both traditions (not seeing each other before the aisle-walk, AND the Chinese tradition of Mr Big letting me out of the house). So… this problem is fixed, but the BIGGEST issue was the second one.

The second, and MAIN, problem was timing

Our civil ceremony was initially supposed to start at 11AM and we’ve told our guests this. This meant guests would be arriving at the Waterfall Outlook before 11AM. Now, if Mr Big lead me out of my parents’ house at 11AM, we’d ultimately get to the Hunter Valley Gardens by about 11:15AM. Which meant our guests would be sitting down  waiting around for about 15-20 minutes.

I didn’t want that to happen.

Not to mention that pushed back the civil ceremony, the official family photos, and the amount of time we get for the Chinese tea ceremony. However, like all problems, we found a fix, which meant being approximately 15 minutes late to the ceremony. We made our celebrant aware, and hopefully, guests will be ok with it. According to a number of our married guests and friends, it’s okay for the bride and groom to be a little bit “fashionably late”.

‘But what, pray tell, is this post about?’, I hear you guys asking. Well, guys, we’re counting down the days to the wedding, and I’m glad to tell you that we’ve got the day-of timeline tightened and neat. With the help of Microsoft Project, information from our vendors, and working throughout all of November and December to get this baby all set, I think we’ve definitely got a workable day-of run sheet.

So for those who want a few tips on how to construct what seems like a massive venture in the beginning, let me give you a few tips:

  • Get in touch with your vendors as soon as possible: I know this is an obvious one, guys, but seriously, this vastly helped in constructing our day-of run sheet. Our reception coordinators actually gave us the run sheet that they normally work off of, and that gave me a good idea on how to get started. I basically extrapolated this and then overlaid it with our own plans.
  • Communicate with your FI/partner: Another obvious one, but the amount of times I’ve put a plan into action and had Mr Big either improve on it or add details I didn’t know about are amazing. Mr Big and I are pretty good at communicating, and when it came to the timeline, it’s amazing what sitting down and going through it can do.
  • Durations are your friend: I know it’s not really easy to get things down to the finest minute, but I found that giving events a duration of time (1 min, 30 mins, 1hr, 3hrs, etc.) allows for a much easier “block” to work around. For example, I know the ceremony will start at 11AM to 1115AM and go for approximately 30 minutes. I made note of that in the run sheet.
  • Try and go through your run sheet as early as possible with important members of the “wedding team”: I’m not just talking about bridesmaids and groomsmen – remember that your ushers, parents of flower girls or page boys, DJ, MC, florist, and all other special attendants need to know what’s happening too. I sent my preliminary run sheet to all of my vendors and asked them to have a look over it. They were able to tell me where to tweak it and also give me their timings! This then assisted me in improving where particular things flowed in the run sheet. I also went through the run sheet a week early with other attendants (ushers, bridesmaids, etc.) in order for them to understand what I needed of them.
  •  If at all possible, print out and give copies to bridal party members: This is particularly important if you have a big group (like we do!).

I hope these tips help you all in planning your own run sheet! If you need any tips (or would like to see a copy of my own run sheet), please do PM me! 🙂 I’d post a template up on here, but I need to get cracking to last-minute wedding stuff!

Who else had some issues formulating their day-of run sheet?

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One Response to “Tick-tock: Timing is Everything”

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  1. Something, something, something – A Look at Wedding Traditions | The Wedding Rollercoaster - September 18, 2013

    […] tradition follows on from the first two and had been argued about later into planning. This was the auspicious […]

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